Reimbursement of Expenses
- Outdoor sales team members have to spend a lot of time on the field visiting customers and prospects.
- They incur expenses like traveling, food, accommodation, communication etc. during their field visits.
- These expenses must be reimbursed by the company.
- A clear policy for the same must be implemented. The policy must spell out various expense limits for allowances for travel, food etc. and also for the outstation tours.
- The policy must specify persons of which level, grade or designation can travel by which class, which mode of transportation and can get how much of accommodation allowance for their hotel stay.
- Such allowances may vary for bigger metro cities and for smaller cities where the costs are little lesser.
- The sales team must be guided properly about the kind of documents they need to prepare or obtain from various vendors from which they avail of the services.
- The sales person may be given some advance to cover the expenses during the tour, which can be settled later while making the final payment.
- At the end of each tour or at a regular frequency, such expenses must be promptly reimbursed after proper authorization by the appropriate persons.
(Expert advice to GROW your business wherever you are, whenever you want.
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