Some Suggested Reports or Reviews for All Businesses

Here are some suggested reports. This list is only indicative and a company should add or remove items from this list as per its own business situations. The suggested frequency of each report is mentioned here, which too, can be altered as per the requirement and feasibility.

Daily

1. Sales, purchase, receipts and payments
2. Pending sales orders
3. Bank / Cash balances
4. Complaints received from customers
5. Inquiries received
6. Important stock items below minimum level

Weekly

1. Review meetings with departments with set agenda (Sales, Marketing, Purchase, Finance & Accounts, HR, Administration, Production, Dispatch/Logistics, Quality Assurance, Warehouse / Inventory etc.)
2. Amounts receivable and payable
3. Purchase orders issued during the week
4. Payments made (may be those above a certain amount)
5. Special (Temporary) projects, if any

Monthly

1. Salespersons’ review (Last month’s tour review and the next month tour plan, target vs. actual sales performance, special achievements, outstanding, customer feedback, next month sales projection etc.)
2. Territory / dealer / key customer-wise sales review (target vs. actual performance, achievement, outstanding receivables, next month projection etc.)
3. Product wise sales summary (target vs. actual performance, achievements, monthly comparison, next month projection etc.)
4. Receivables summary
5. Monthly expenses and income summary
6. Next three months’ cash flow
7. Marketing activities review (completed and planned)
8. Accounts status reviews (Compliance, status of various returns, status of various forms etc.)
9. Monthly HR update (entries, exits, pending recruitments, next month’s recruitment plan etc.)
10. IT Review (Hardware / Software Systems / Web site etc.)
11. Government compliances review
12. Export / Import review
13. Inventory (stock) registers, items below critical level
14. Stock vs. Sales ratio

Quarterly / Half-yearly

1. Policy reviews
2. Sales forecast vs. actual sales and next quarter sales plan
3. Profitability analysis (P&L, Balance Sheet, Accounting ratios)
4. IPR / Legal Review (TM, Design applications, agreements etc.)
5. Quarterly goal review and new goal setting
6. Insurance, loans, deposits, investments review
7. HR cost, challenges / issues, employee loans and recovery, training activities
8. System and process review and innovation / improvement ideas

(Expert advice to GROW your business wherever you are, whenever you want.

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