To facilitate proper coordination of purchase process, purchase department needs a Purchase Requisition for every purchase they are told to make. This is also called an Indent.
Such a requisition may contain some or all of the following and more information:
1) Name/Employee code of the person preparing the requisition
2) Name of the department issuing the requisition
3) Date and Serial Number or Reference Number (if any)
4) Vendor’s name and other details (if required)
5) Details of the products (Description, part name, quantity, brand etc.)
6) Delivery information (Shipping address, delivery date etc.)
7) Instructions, if any
8) Signature of the person who prepared the requisition
9) Signature of the person(s) authorizing the purchase
• Purchase Requisition must be authorized by the appropriate person.
• If the requisition is for a high value purchase, more than one person’s signature for authorization may be required.
• The purchase department must keep track of the requisitions coming to them and maintain a status of unfulfilled requisitions.
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