These days, a lot of business activities are done with the help of Internet or some other form of digital technology. For conducting transactions through such an online or automatic mode, some type of password or authorization code is used. These passwords or codes must be properly managed.
- The company must assign the responsibility of giving access to these passwords to some trusted representatives.
- Regular updating and monitoring of the password related transactions must be conducted by the business leaders.
- In case of banks, there may be two or three levels of passwords available. Some allow only viewing of bank transaction statements; others allow making online payments with limited or full authority. Here, viewing-only passwords can be given to those who only need to track the transactions. The transaction passwords must be given to the seniors.
- Many web sites for e-filing of various tax returns, documents require creation of usernames. Ideally, all such usernames must be linked to a single email ID. When you forget the password or you wish to change it, this email will be useful. The password of such key email ID must be known to the business leaders or somebody always accessible to them.
- The PIN numbers of credit or debit cards must be updated periodically and must be known to the selected persons. The limits of risk exposures for such credit or debit cards must be ensured.
(Expert advice to GROW your business wherever you are, whenever you want.
SMEBusinessGuide.com… https://goo.gl/E3pfoQ)
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