Important Documents, Paperwork

• The business requires different types of documents, papers, agreements, certificates, licenses etc. All the documents related to the business and its owners must be kept at a known place.
• The original documents must be kept at a safe (preferably a fireproof safe) place.
• At least two sets of photo copies must be kept at two different locations, outside of the company premises. This will ensure at least a partial recovery, when the originals are lost due to any reason.
• Get all the important documents scanned and make their digital copies available easily. This can be useful in sending the documents quickly online or by email etc.
• Also, get the digital copies stored somewhere on the Internet cloud storage. Educate every person who should know about this and also about how to retrieve documents from such storage.
• Some of these documents may need regular renewal or some other type of re-authentication. Assign somebody the responsibility to take care of all the matters related to the documents and their remaining up-to-date.
• Original copies of some of the documents which must be maintained properly are:

1) Agreements of all the premises owned / leased / rented by the company or its owners

2) Share certificates of such premises

3) Income Tax Numbers / PAN cards, Passports, Voters Cards and other Identification proofs of the business owners and leaders.

4) Different types of municipal licenses and registration certificates

5) Taxation related documents

6) Export / Import related licenses and certificates

7) Credit / Debit cards and their PIN documents

8) Digital signature cards, USB sticks or other documents

9) Power Of Attorney and other deeds, contracts etc. related to the company, its business leaders or owners.

10) Software licenses, upgrades, certificates in print or digital format.

• We should add to the above list as per the importance of various documents in our business.
• The business leaders must regularly review all important documents, their renewals, modifications etc.

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(Expert advice to GROW your business wherever you are, whenever you want.

SMEBusinessGuide.com… https://goo.gl/E3pfoQ)

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